Staff Accountant

KEY RESPONSIBILITIES:

Accounts Payable:
*Process vendor invoices, ensure accuracy and completeness of supporting documentation, and obtain proper approvals for payment.
*Maintain vendor records, reconcile statements, and address inquiries and discrepancies in a timely manner.
*Prepare and process electronic payments, including checks, ACH transfers, and wire transfers.

Accounts Receivable:
*Generate invoices, statements, and receipts for services rendered or products sold.
*Monitor accounts receivable aging, follow up on past due invoices, and coordinate collections efforts as needed.
*Record payments, reconcile accounts, and resolve discrepancies.

General Ledger Maintenance:
*Record and reconcile accounting transactions in the general ledger system.
*Prepare and post journal entries, including accruals, prepaids, and adjustments.
*Assist in month-end and year-end close processes, including account reconciliations and financial reporting.

Financial Reporting:
*Assist in the preparation of financial reports, including monthly financial statements, budget vs. actual variance reports.
*Compile supporting schedules and documentation for internal and external reporting requirements.

Compliance and Documentation:
*Ensure compliance with accounting policies, procedures, and regulatory requirements.
*Maintain organized and accurate financial records and documentation for audit and review purposes.
*Assist in the preparation of tax filings, grant reports, and other regulatory submissions.

Administrative Support:
*Provide administrative support to the finance team, including filing, scanning, and organizing financial documents.
*Assist with special projects and initiatives as assigned by management.